Privacy Policy

Osgood Recruitment Consultancy Limited

Privacy Policy

This privacy notice tells you what to expect us to do with your personal information.

Contact details

Telephone

07826960113

Email

enquiries@orc-ltd.co.uk

What information we collect, use, and why

We collect or use the following information to provide and improve products and services for clients:

Names and contact details
Addresses
Gender
Pronoun preferences
Occupation
Date of birth
Marital status
Usage data (including information about how you interact with and use our website, products and services)
Employment details (including salary, sick pay and length of service)
Information relating to compliments or complaints
Records of meetings and decisions
Website user information

We collect or use the following personal information to comply with legal requirements:

Name
Contact information
Identification documents
Any other personal information required to comply with legal obligations

We collect or use the following personal information for recruitment purposes:

Contact details (eg name, address, telephone number or personal email address)
Date of birth
National Insurance number
Copies of passports or other photo ID
Employment history (eg job application, employment references or secondary employment)
Education history (eg qualifications)
Right to work information
Details of any criminal convictions (eg Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks )
Security clearance details (eg basic checks and higher security clearance)

We collect or use the following personal information for dealing with queries, complaints or claims:

Names and contact details
Addresses
Call recordings
Correspondence

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information to provide and improve products and services for clients are:

Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.

Our lawful bases for collecting or using personal information to comply with legal requirements:

Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.

Our lawful bases for collecting or using personal information for recruitment purposes are:

Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.

Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability.

Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:

Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.

Where we get personal information from

Directly from you
Previous employment

How long we keep information

Data Subject Type Candidates

What kind of personal data do we collect?

In order to provide employment opportunities tailored specifically to you, we need to process certain information about you. We will only ask you for details that will assist us, such as your name, age, contact details, education details, employment history, emergency contacts, immigration status, financial information (for the purposes of processing financial background checks), and social security number, and any other relevant information you choose to share with us.

Where appropriate and only in accordance with a statutory obligation or to ensure that any employment rights are respected, we will also collect sensitive and special category data related to your health, diversity information or details of any criminal convictions.

If we engage you as a Permanent Worker, we need to process certain extra information (in addition to the information collected from Candidates).

We only collect important information such as start dates,

How do we collect your personal data?

From you; or third parties; or we collect it automatically.

Data you provide to us may include:

1) submission of your CV online;

2) applying for a job via an aggregator that then redirects you to the brand webpage,

Data provided by a third party may include:

1) references from referees;

2) clients, suppliers and other candidates may share your data with us;

3) if you like us on social media pages we may receive your personal data from those sites.

How do we use your personal data?

We generally use Candidate data in five ways:

Recruitment Activities;

Marketing Activities;

Equal Opportunities Monitoring;

To help us to establish, exercise or defend legal claims;

In appropriate circumstances, we may also use Candidate data in psychometric assessments.

If we engage you as a Permanent Worker, the main reason for using your personal details is to comply with our contractual and other duties to each other

Who do we share your personal data with?

Where appropriate and in accordance with our legal obligations and regulatory requirements, we will share your personal data, in various ways and for various reasons.

Some services that we provide require the involvement of third parties.

We have carefully selected these third parties and taken steps to ensure that your Personal Data is adequately protected.

The third parties may include our clients, suppliers of IT services, pay-rolling services or vetting services.

If we engage you directly as a Permanent Worker, we may share your personal data with a number of additional parties in order to ensure the smooth running of our Client Relationship.

How long do we keep your personal data for?

Candidates with whom we have had no contact -6 months

Candidates whom we have had contact but have not been placed – 1 year from the later of:

Candidate registration

Consent to represent received for Conduct Regs purposes, which is separate from any data protection consent

Last meaningful contact

If placed in a permanent/long term contract - 6 years from the later of: 1 year after last meaningful contact

Data Subject Type - Prospective Candidates

What kind of personal data do we collect?

If your information is made available online and we feel we can match it to the services we provide, we will collect and use this information about you to assess how we might be able to help with your job search and to get in touch with us.

How do we collect your personal data?

We collect your personal data from third parties (for example via social media, professional networking, referral from a member of your social group, job aggregators and job site providers)

How do we use your personal data?

We use Prospective Candidate information in order to work out whether you might be interested in, or might benefit from, our services, and if so, to assess whether and how we may be able to help you out.

If we think we can help you, we will use your information to get in touch with you about our services.

Who do we share your personal data with?

Where we have identified you as a Prospective Candidate we may share your information with any of our group companies and associated third parties such as our service providers in order to get in touch with you about our services.

How long do we keep your personal data for?

6 months if no contact made, or 1 year from last meaningful contact. For prospective candidates referred to us by a member of your social group – we will erase your data after 7 days if no contact has been made following the first contact attempt.

Data Subject Type - Client

What kind of personal data do we collect?

If you are a client of Osgood Recruitment Consultancy Limited we need to collect and use information about you, or individuals at your organisation, in the course of providing you or offering you recruitment services such as finding the right Candidates for you or your organisation;

How do we collect your personal data?

From you; or from third parties (e.g. our Candidates|) and other limited sources (e.g. online and offline media).

How do we use your personal data?

The main reason for using information about Clients is to enable us to introduce ourselves to you and to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly. This will involve:

identifying Candidates who we think will be the right fit for you or your organisation;

providing services to your employees, such as training courses.

The more information we have, the more tailored we can make our service.

Who do we share your personal data with?

We will share your data:

primarily to ensure that we provide you with a suitable pool of Candidates;

to provide services to your employees, such as training courses.

Unless you specify otherwise, we will share your information with any of our group companies and associated third parties such as our service providers to help us meet these aims.

How long do we keep your personal data for?

6 months if no contact made, or 2 years from last meaningful contact